*originally emailed to members and added to the HOA website on 12/17/2025*
Welcome to the HOA Newsletter! The goal is to share important updates, events, and news for our community.
This year’s annual Emory Trace HOA meeting took place on November 17th 2025 at 6:30 pm at the Westfield Washington Public Library.
Thank you to everyone who was able to attend or sent in their proxy- we had enough homeowners to make quorum and conduct business.
Reports were given by all members of the board on current events and future information.
Discussion included whether or not to install a management company in addition to the HOA board for business in the neighborhood. A vote was cast to keep the current structure of the board and committees, with more detail and pricing comparisions on management companies to be pursued for next year’s annual meeting.
Changes to the covenants were presented and voted on by signature.
The 2026 budget was passed, please see a highlight of the approved budget below:
Administrative Expenses: $13,372.38
Insurance/Taxes/Utilities: $2.578.00
Grounds: $38,523.97
Amenities: $8,140.00
Total Expenses: $62,614.35
We’re already looking forward to next year’s meeting!
Dues in the amount of $925 need to be paid by January 31. 2026. There is an additional estimated credit card service fee of $27.63 or $5 for echeck/ACH.
By check:
Emory Trace HOA
P.O. Box 72
Westfield, IN 46074
By credit card:
Using your login on the Emory Trace website: https://emorytracehoa.com
Questions or suggestions can be sent to the board at emorytracehoa@gmail.com.
Committee Information:
There is an immediate need for Grievance Committee and Architecture Control Committee (ACC) members.
Grievance Committee Requirements:
☆Discretion
☆Impartiality
☆Ability and willingness to read, understand and interpret Bylaws and Covenants of the community.
☆Be held to a level of integrity and commitment to the Emory Trace community.
Architecture Control Committee (ACC) Requirements:
☆Approve and disapprove proposed architectural improvements to ensure quality and compliance
☆Provide architecture guidelines for the community
Your willingness to serve your community is appreciated!
Report from the Board:
In an effort to improve transparency and communication from the Board of Directors, future newsletters will include reports of current grievance requests and their status.
4 grievances were filed between August and December 8th 2025, regarding fences, lighting, and pets. 2 grievances for fences were found to be in compliance with the Emory Trace covenants and no further action will be taken. 1 grievance for lighting has been resolved, with a follow up needed to adopt a lighting standard for the community. 1 grievance regarding pets awaits a deadline provided to the homeowners by the board.
November minutes and the November financial report are live on the Emory Trace website, emorytracehoa.com. Monthly minutes and financial reports will be available no later than 7 days on the Emory Trace HOA website after the board meets each month.
Committee Contact Information:
Please use the emails below to communicate with each committee and the HOA board.
ACC Commitee: acc@emorytracehoa.com
Grievance Commitee: grievances@emorytracehoa.com
HOA Board: emorytracehoa@gmail.com
The ACC and Grievance Committee operate completely independently and only communicate with the board on necessary matters.
A full PDF version of the Newsletter sent out on 12/17/2025 is available under the documents folder.
